Please contact Eric Patton, 509-397-3119 or ericp@steptoe.k12.wa.us for application.  Open until filled, for best consideration please have application materials in by March 12, 2018.  EOE

 

Secretary Position

1. Serves as secretary to the district; school board, superintendent and building principal. Composes, formats and prepares a wide variety of correspondence as needed or requested. Also prepares memoranda, newsletters, bulletins, forms, reports, records and other materials; duplicates and distributes materials; screens calls, maintains appointment calendar; schedules meetings; opens and routes mail.
2. Greets students, parents, staff and the public; answers a wide variety of telephone and in person inquiries; promotes positive public relations for the district.
3. Maintains a variety of required records, such as budgets, student counts, enrollment, attendance and other administrative records.
4. Prepares and processes requisitions and purchase orders for the school and Associated Student Body (ASB) program; orders supplies, materials and equipment; processes, stocks and distributes materials; tracks expenditures; processes invoices, payment orders and other administrative requirements.
5. Maintains and reports payroll records for building staff.
6. Performs a variety of specialized functions, such as enrolling and withdrawing students, data processing, maintenance of facilities calendars, and other administrative support assignments.
7. Coordinates the work of student assistants volunteers assigned to the office; provides training and guidance; assigns and reviews work.
8. Tracks a variety of deadlines to ensure timely completion and filing of a variety of reports and responses.
9. Promotes positive and effective public relations with parents and the general public.
10. Greets and orients substitutes to the building; provides other assistance as needed.
11. Provides a variety of building and program services to create a positive learning and teaching environment.

OTHER FUNCTIONS

12. Provides secretarial assistance to appropriate administrators, staff, and volunteers.
13. Along with other authorized personnel may provide first aid to ill and injured students and assesses need for emergency assistance or parental contact. May dispense medication as per district policy.
14. Models appropriate and cooperative behavior, including protecting confidential information, consistent with ethical guidelines.
15. Performs related duties consistent with the scope and intent of the position.
16. Attends pertinent workshops and training sessions at the request or direction of the principal.
17. Compiles appropriate requested information.
18. Attends all board meetings.
19. Other duties as assigned.

Secretary (the following are the responsibilities of the secretary of Steptoe School District)

Daily and as needed:

1. Phone and mail
2. Attendance: Call parents as necessary
3. Order building, teaching and cafeteria supplies
4. Help in cafeteria as needed
5. Data entry (includes but not limited to)
   1. Skyward student management
   2. CEDARS

• Staff clock hours

1. Attend school programs

Monthly:

1. Bus mileage
2. Grant management
3. Board meetings:
   1. Board packets, financial reports, minutes at board meetings
   2. Advertise budget hearing, meeting changes and special events

• Other duties as requested

1. Reconcile petty cash and impress accounts
2. Preschool billing
3. Enrollment reports
4. Collect information for ESD business manager
   1. Time sheets
   2. Accounts payable

• All other information that may be needed

Quarterly:

1. Fuel tax report
2. Unemployment report
3. Safety meetings
4. Transportation counts and ridership reports

Annually:

1. School Registration
2. Bus drivers:
   1. Meet current requirements
   2. Maintain Documents

• Schedule random drug tests

1. Non-high report
2. Insurance renewal
3. Help develop school calendar
4. Staff contracts
5. 8^th grade graduation certificates
6. Federal and state grant expenditure reports

Other duties as assigned or requested